Visions Staff: Week 10

Crunch time.  Visions4 is almost a week away which means it's time to send all of the art department's hard work to the printers and everyone else is buckling down on their jobs.  Everyone seems to be a bit nervous about getting everything done - which, to me, means that they all have high expectations for themselves and want this festival and conference to go extremely well.

Completed Bits:

Got names from other schools from Pat for registration

Met with Sandra to see how she would like lines to be directed for registration

Emailed registered individuals about 1 Hr/ 1 Take sign up

Proofed everything for Channing by Tuesday morning

More To Do:

Have thank yous for Pat and Jamie in the film office

Finish up Indiegogo badges

Type names and print stickers for badges

Get badges from printer, attach names, stuff in badge holder and attach other prizes while putting it all in alphabetical order

Have master list so badges with prizes can stay separate from alphabetical envelope

Coordinate onsite registration, including use of registration software, printing of name tags, and distribution of conference materials. Make sure all indiegogo supporters have the sticker on their badge that shows their special support.

Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees, distribute name badges and conference materials- Create, promote, manage and execute the registration plan for Visions4.

Work with the Awards Coordinator to properly display sponsor materials at registration table.

Work with Volunteer Coordinator to create Information Sheets to hand out to volunteers before event.

Organize and archive all registration materials post event.

Write up log and report for next year’s registration team and include that log/report with manual and archive box.

Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates mailing lists and various conference and membership-related material.