Visions Staff: Week 11

Last week before the event! Time to rush and have everything finished! These things involved proofing all the badges and promotional materials the art department has slaved their asses off to create before shipping off to the printers. Then getting the final steps of registration ready!

Completed:

Have thank yous for Pat and Jamie in the film office

Finish up Indiegogo stickers

Have master list so badges with prizes can stay separate from alphabetical envelope

More To Do:

Type names and print stickers for badges

Get badges from printer, attach names, stuff in badge holder and attach other prizes while putting it all in alphabetical order

Coordinate onsite registration, including use of registration software, printing of name tags, and distribution of conference materials. Make sure all indiegogo supporters have the sticker on their badge that shows their special support.

Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees, distribute name badges and conference materials- Create, promote, manage and execute the registration plan for Visions4.

Work with the Awards Coordinator to properly display sponsor materials at registration table.

Work with Volunteer Coordinator to create Information Sheets to hand out to volunteers before event.

Organize and archive all registration materials post event.

Write up log and report for next year’s registration team and include that log/report with manual and archive box.

Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates mailing lists and various conference and membership-related material.