Wednesday, April 9, 2014
Visions Staff: Week 12
Visions happened. And it went really well! Congratulations to the staff and our fearless leader.
Since my job involved registration, all I had to do was hand people their badges and give them the programs that the art department slaved over with all of the information about the festival and conference. Looking back, I wish I would have triple checked the guest list, I had about 7 people who came up expecting badges that I did not have badges pre-made for them. Other than that, communicating with Pat about possible incoming freshmen made them and their parents feel extremely welcomed since they did have badges available for them and they had free reign to wander about the events of the day. When 9:00 PM came around, I had wrapped up and was happy with all that had happened. The end.
Completed:
Type names and print stickers for badges
Get badges from printer, attach names, stuff in badge holder and attach other prizes while putting it all in alphabetical order
Coordinate onsite registration, including use of registration software, printing of name tags, and distribution of conference materials. Make sure all indiegogo supporters have the sticker on their badge that shows their special support.
Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees, distribute name badges and conference materials- Create, promote, manage and execute the registration plan for Visions4.
Work with the Awards Coordinator to properly display sponsor materials at registration table.
Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates mailing lists and various conference and membership-related material.
More To Do:
Organize and archive all registration materials post event.
Write up log and report for next year’s registration team and include that log/report with manual and archive box.
Wednesday, April 2, 2014
Visions Staff: Week 11
Last week before the event! Time to rush and have everything finished! These things involved proofing all the badges and promotional materials the art department has slaved their asses off to create before shipping off to the printers. Then getting the final steps of registration ready!
Completed:
Have thank yous for Pat and Jamie in the film office
Finish up Indiegogo stickers
More To Do:
Type names and print stickers for badges
Get badges from printer, attach names, stuff in badge holder and attach other prizes while putting it all in alphabetical order
Coordinate onsite registration, including use of registration software, printing of name tags, and distribution of conference materials. Make sure all indiegogo supporters have the sticker on their badge that shows their special support.
Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees, distribute name badges and conference materials- Create, promote, manage and execute the registration plan for Visions4.
Work with the Awards Coordinator to properly display sponsor materials at registration table.
Work with Volunteer Coordinator to create Information Sheets to hand out to volunteers before event.
Organize and archive all registration materials post event.
Write up log and report for next year’s registration team and include that log/report with manual and archive box.
Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates mailing lists and various conference and membership-related material.
Completed:
Have thank yous for Pat and Jamie in the film office
Finish up Indiegogo stickers
Have master list so badges with prizes can stay separate from alphabetical envelope
More To Do:
Type names and print stickers for badges
Get badges from printer, attach names, stuff in badge holder and attach other prizes while putting it all in alphabetical order
Coordinate onsite registration, including use of registration software, printing of name tags, and distribution of conference materials. Make sure all indiegogo supporters have the sticker on their badge that shows their special support.
Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees, distribute name badges and conference materials- Create, promote, manage and execute the registration plan for Visions4.
Work with the Awards Coordinator to properly display sponsor materials at registration table.
Work with Volunteer Coordinator to create Information Sheets to hand out to volunteers before event.
Organize and archive all registration materials post event.
Write up log and report for next year’s registration team and include that log/report with manual and archive box.
Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates mailing lists and various conference and membership-related material.
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