Wednesday, April 9, 2014
Visions Staff: Week 12
Visions happened. And it went really well! Congratulations to the staff and our fearless leader.
Since my job involved registration, all I had to do was hand people their badges and give them the programs that the art department slaved over with all of the information about the festival and conference. Looking back, I wish I would have triple checked the guest list, I had about 7 people who came up expecting badges that I did not have badges pre-made for them. Other than that, communicating with Pat about possible incoming freshmen made them and their parents feel extremely welcomed since they did have badges available for them and they had free reign to wander about the events of the day. When 9:00 PM came around, I had wrapped up and was happy with all that had happened. The end.
Completed:
Type names and print stickers for badges
Get badges from printer, attach names, stuff in badge holder and attach other prizes while putting it all in alphabetical order
Coordinate onsite registration, including use of registration software, printing of name tags, and distribution of conference materials. Make sure all indiegogo supporters have the sticker on their badge that shows their special support.
Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees, distribute name badges and conference materials- Create, promote, manage and execute the registration plan for Visions4.
Work with the Awards Coordinator to properly display sponsor materials at registration table.
Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates mailing lists and various conference and membership-related material.
More To Do:
Organize and archive all registration materials post event.
Write up log and report for next year’s registration team and include that log/report with manual and archive box.
Wednesday, April 2, 2014
Visions Staff: Week 11
Last week before the event! Time to rush and have everything finished! These things involved proofing all the badges and promotional materials the art department has slaved their asses off to create before shipping off to the printers. Then getting the final steps of registration ready!
Completed:
Have thank yous for Pat and Jamie in the film office
Finish up Indiegogo stickers
More To Do:
Type names and print stickers for badges
Get badges from printer, attach names, stuff in badge holder and attach other prizes while putting it all in alphabetical order
Coordinate onsite registration, including use of registration software, printing of name tags, and distribution of conference materials. Make sure all indiegogo supporters have the sticker on their badge that shows their special support.
Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees, distribute name badges and conference materials- Create, promote, manage and execute the registration plan for Visions4.
Work with the Awards Coordinator to properly display sponsor materials at registration table.
Work with Volunteer Coordinator to create Information Sheets to hand out to volunteers before event.
Organize and archive all registration materials post event.
Write up log and report for next year’s registration team and include that log/report with manual and archive box.
Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates mailing lists and various conference and membership-related material.
Completed:
Have thank yous for Pat and Jamie in the film office
Finish up Indiegogo stickers
Have master list so badges with prizes can stay separate from alphabetical envelope
More To Do:
Type names and print stickers for badges
Get badges from printer, attach names, stuff in badge holder and attach other prizes while putting it all in alphabetical order
Coordinate onsite registration, including use of registration software, printing of name tags, and distribution of conference materials. Make sure all indiegogo supporters have the sticker on their badge that shows their special support.
Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees, distribute name badges and conference materials- Create, promote, manage and execute the registration plan for Visions4.
Work with the Awards Coordinator to properly display sponsor materials at registration table.
Work with Volunteer Coordinator to create Information Sheets to hand out to volunteers before event.
Organize and archive all registration materials post event.
Write up log and report for next year’s registration team and include that log/report with manual and archive box.
Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates mailing lists and various conference and membership-related material.
Tuesday, March 25, 2014
Visions Staff: Week 10
Crunch time. Visions4 is almost a week away which means it's time to send all of the art department's hard work to the printers and everyone else is buckling down on their jobs. Everyone seems to be a bit nervous about getting everything done - which, to me, means that they all have high expectations for themselves and want this festival and conference to go extremely well.
Completed Bits:
Got names from other schools from Pat for registration
Met with Sandra to see how she would like lines to be directed for registration
Proofed everything for Channing by Tuesday morning
Completed Bits:
Met with Sandra to see how she would like lines to be directed for registration
Emailed registered individuals about 1 Hr/ 1 Take sign up
Proofed everything for Channing by Tuesday morning
More To Do:
Have thank yous for Pat and Jamie in the film office
Finish up Indiegogo badges
Type names and print stickers for badges
Get badges from printer, attach names, stuff in badge holder and attach other prizes while putting it all in alphabetical order
Have master list so badges with prizes can stay separate from alphabetical envelope
Coordinate onsite registration, including use of registration software, printing of name tags, and distribution of conference materials. Make sure all indiegogo supporters have the sticker on their badge that shows their special support.
Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees, distribute name badges and conference materials- Create, promote, manage and execute the registration plan for Visions4.
Work with the Awards Coordinator to properly display sponsor materials at registration table.
Work with Volunteer Coordinator to create Information Sheets to hand out to volunteers before event.
Organize and archive all registration materials post event.
Write up log and report for next year’s registration team and include that log/report with manual and archive box.
Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates mailing lists and various conference and membership-related material.
Have master list so badges with prizes can stay separate from alphabetical envelope
Coordinate onsite registration, including use of registration software, printing of name tags, and distribution of conference materials. Make sure all indiegogo supporters have the sticker on their badge that shows their special support.
Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees, distribute name badges and conference materials- Create, promote, manage and execute the registration plan for Visions4.
Work with the Awards Coordinator to properly display sponsor materials at registration table.
Work with Volunteer Coordinator to create Information Sheets to hand out to volunteers before event.
Organize and archive all registration materials post event.
Write up log and report for next year’s registration team and include that log/report with manual and archive box.
Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates mailing lists and various conference and membership-related material.
Tuesday, March 18, 2014
Visions Staff: Week 9
This past week I realized we are 3 weeks away from the event, and I am both excited and terrified. The meeting with the Operations and Programming teams went really well-we are all on the same page as to what we have left that needs to be completed, how we can help each other out, and that chocolate chips cookies won the vote over cheesecakes in terms of dessert preferences.
Completed:
- Discussed the volunteers with Tyler and made sure I have an extra individual with me at registration at all times
- Discussed the volunteers with Tyler and made sure I have an extra individual with me at registration at all times
- Got a list of volunteers and decided even the ones who do not get chosen will still receive a badge
- Talked with Zoe about setting up a night to stuff bags and badges and any other materials we will pass out the day of
- Found a website for Indiegogo stickers small enough to not take away from the badge (moo.com)
Additional To-Do:
- Print off special stickers for Indiegogo individuals' badges
- Coordinate onsite registration, including use of registration software, printing of name tags, and distribution of conference materials. Make sure all indiegogo supporters have the sticker on their badge that shows their special support.
- Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees, distribute name badges and conference materials- Create, promote, manage and execute the registration plan for Visions4.
- Generate name badges
- Work with the Awards Coordinator to properly display sponsor materials at registration table.
- Work with Volunteer Coordinator to create Information Sheets to hand out to volunteers before event.
- Organize and archive all registration materials post event.
- Write up log and report for next year’s registration team and include that log/report with manual and archive box.
- Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates mailing lists and various conference and membership-related material.
Additional To-Do:
- Print off special stickers for Indiegogo individuals' badges
- Coordinate onsite registration, including use of registration software, printing of name tags, and distribution of conference materials. Make sure all indiegogo supporters have the sticker on their badge that shows their special support.
- Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees, distribute name badges and conference materials- Create, promote, manage and execute the registration plan for Visions4.
- Generate name badges
- Work with the Awards Coordinator to properly display sponsor materials at registration table.
- Work with Volunteer Coordinator to create Information Sheets to hand out to volunteers before event.
- Organize and archive all registration materials post event.
- Write up log and report for next year’s registration team and include that log/report with manual and archive box.
- Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates mailing lists and various conference and membership-related material.
Tuesday, March 11, 2014
Visions Staff: Weeks 7 & 8
Even though Spring Break occurred during this time, that didn't mean the Visions Staff stopped working! A lot of emails were sent out for complimentary badges and a new program was discovered. Thanks to Google, I discovered the fabulous Mail Merge program - a gmail program developed for mass email purposes. The only downside? It limits an email address to 100 sent messages per day. I knocked out the majority of things on my to - do list, so I was very happy and am getting very excited about the big day coming up soon!
Completed:
- Create badge vouchers (10) for honors students for Zoe to distribute
- Make certain supplies are stocked, including program guides, badges, etc.
- Email people who submitted material that since they submitted they still receive a badge for admission (rejection list on drive)
- Email extra individuals on list to let them know they have free badges
- Email professors from other offices and let them know they will have comp’ed badges
- Write down who wins badges Feb 6th (so they can bypass registration system as well)
Additional To-Do:
Completed:
- Email IndieGogo individuals and professors that they have earned badges and where/when to pick them up
- Create badge vouchers (10) for honors students for Zoe to distribute
- Make certain supplies are stocked, including program guides, badges, etc.
- Email people who submitted material that since they submitted they still receive a badge for admission (rejection list on drive)
- Email extra individuals on list to let them know they have free badges
- Write down who wins badges Feb 6th (so they can bypass registration system as well)
Additional To-Do:
- Print off special stickers for Indiegogo individuals' badges
- Create a Volunteer google form and get it to website dept so both Tyler and I will have the list of
people and Tyler can contact them for sign-up information
- Make sure Volunteers actually volunteer and do not just give away free badges
- Coordinate onsite registration, including use of registration software, printing of name tags, and distribution of conference materials. Make sure all indiegogo supporters have the sticker on their badge that shows their special support.
- Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees, distribute name badges and conference materials- Create, promote, manage and execute the registration plan for Visions4.
- Generate name badges
- Work with the Awards Coordinator to properly display sponsor materials at registration table.
- Work with Volunteer Coordinator to create Information Sheets to hand out to volunteers before event.
- Organize and archive all registration materials post event.
- Write up log and report for next year’s registration team and include that log/report with manual and archive box.
- Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates mailing lists and various conference and membership-related material.
- Create a Volunteer google form and get it to website dept so both Tyler and I will have the list of
people and Tyler can contact them for sign-up information
- Make sure Volunteers actually volunteer and do not just give away free badges
- Coordinate onsite registration, including use of registration software, printing of name tags, and distribution of conference materials. Make sure all indiegogo supporters have the sticker on their badge that shows their special support.
- Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees, distribute name badges and conference materials- Create, promote, manage and execute the registration plan for Visions4.
- Generate name badges
- Work with the Awards Coordinator to properly display sponsor materials at registration table.
- Work with Volunteer Coordinator to create Information Sheets to hand out to volunteers before event.
- Organize and archive all registration materials post event.
- Write up log and report for next year’s registration team and include that log/report with manual and archive box.
- Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates mailing lists and various conference and membership-related material.
Wednesday, February 26, 2014
Visions Staff: Week 6
This past week definitely had some highs and lows on the Registration end. But first, the most exciting part of the week was that the class finalized our selections on each block and decided on our scheduling for the festival! Hooray! We also found out we had more money than expected, thanks to the genius talents of Jill, and are able to bring in more filmmakers than we initially could bring.
Back to registration. Bad news first: in our first week of opening registration and offering free Freakers for registering at a cheaper price, we only got 5 individuals to purchase tickets. Boo. But, thinking optimistically, this is just the first week, and most people do things last minute, so I'm hoping our numbers will drastically improve come the week before April.
Completed:
- Manage the registration database, organize and prepare registration packet materials, coordinate badge making/packet stuffing sessions
- Did a numbers count on badge holders and lanyards and placed an order for additional units
- Got the list of IndieGogo individuals from Jill and placed them in the registration file
- Got number estimates and the first badge purchasers from Ryleigh
Additional To-Do:
Additional To-Do:
- Email IndieGogo individuals and professors that they have earned badges and where/when to pick them up
- Create a Volunteer google form and get it to website dept so both Tyler and I will have the list of
people and Tyler can contact them for sign-up information
- Make sure Volunteers actually volunteer and do not just give away free badges
- Create badge vouchers (10) for honors students for Zoe to distribute
- Coordinate onsite registration, including use of registration software, printing of name tags, and distribution of conference materials. Make sure all indiegogo supporters have the sticker on their badge that shows their special support.
- Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees, distribute name badges and conference materials- Create, promote, manage and execute the registration plan for Visions4.
- Generate name badges
- Work with the Awards Coordinator to properly display sponsor materials at registration table.
- Work with Volunteer Coordinator to create Information Sheets to hand out to volunteers before event.
- Make certain supplies are stocked, including program guides, badges, etc.
- Organize and archive all registration materials post event.
- Write up log and report for next year’s registration team and include that log/report with manual and archive box.
- Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates mailing lists and various conference and membership-related material.
- Create a Volunteer google form and get it to website dept so both Tyler and I will have the list of
people and Tyler can contact them for sign-up information
- Make sure Volunteers actually volunteer and do not just give away free badges
- Create badge vouchers (10) for honors students for Zoe to distribute
- Coordinate onsite registration, including use of registration software, printing of name tags, and distribution of conference materials. Make sure all indiegogo supporters have the sticker on their badge that shows their special support.
- Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees, distribute name badges and conference materials- Create, promote, manage and execute the registration plan for Visions4.
- Generate name badges
- Work with the Awards Coordinator to properly display sponsor materials at registration table.
- Work with Volunteer Coordinator to create Information Sheets to hand out to volunteers before event.
- Make certain supplies are stocked, including program guides, badges, etc.
- Organize and archive all registration materials post event.
- Write up log and report for next year’s registration team and include that log/report with manual and archive box.
- Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates mailing lists and various conference and membership-related material.
Wednesday, February 19, 2014
Visions Staff: Week 5
This past week the Visions staff elected to work over the weekend to narrow down the list of submitted films from over 60 to a little over 20. I was extremely impressed with the individuals involved with this festival and conference for showing up Saturday and dedicating their free time to the festival.
An Update on the To-Do List
Completed:
- Published registration on the VisionsFilm website
- Make operations sign in more efficient than previous year
- Ensure everything is alphabetized to make day of registration incredibly easy
- Creates and manages a master list of Visions guests for future use in various departments
- Presented plan to class for any questions/additional concerns
Additional To-Do:
- Create a Volunteer google form and get it to website dept so both Tyler and I will have the list of
people and Tyler can contact them for sign-up information
- Make sure Volunteers actually volunteer and do not just give away free badges
An Update on the To-Do List
Completed:
- Published registration on the VisionsFilm website
- Make operations sign in more efficient than previous year
- Ensure everything is alphabetized to make day of registration incredibly easy
- Creates and manages a master list of Visions guests for future use in various departments
- Presented plan to class for any questions/additional concerns
Additional To-Do:
- Create a Volunteer google form and get it to website dept so both Tyler and I will have the list of
people and Tyler can contact them for sign-up information
- Make sure Volunteers actually volunteer and do not just give away free badges
- Create badge vouchers (10) for honors students for Zoe to distribute
- Manage the registration database, organize and prepare registration packet materials, coordinate badge making/packet stuffing sessions
- Coordinate onsite registration, including use of registration software, printing of name tags, and distribution of conference materials. Make sure all indiegogo supporters have the sticker on their badge that shows their special support.
- Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees, distribute name badges and conference materials- Create, promote, manage and execute the registration plan for Visions4.
- Generate name badges
- Work with the Awards Coordinator to properly display sponsor materials at registration table.
- Work with Volunteer Coordinator to create Information Sheets to hand out to volunteers before event.
- Make certain supplies are stocked, including program guides, badges, etc.
- Organize and archive all registration materials post event.
- Write up log and report for next year’s registration team and include that log/report with manual and archive box.
- Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates mailing lists and various conference and membership-related material.
After looking at the films, we were assigned to look at the full-length papers submitted for the festival and prepare for debates this Wednesday evening.
Murray: more like an online blog, was more excited about the blurb, less excited about the actual paper. a no-go
Gravity: lack of organization and a solid argument, was headed in the right place in the abstract, not in the full length
Ghosts: a lot of grammatical issues (pot calling the kettle black, but oh well) / I really enjoyed the discussion about the connection with WWII and the connection with the ghost spirits and the shadows that still exist on the buildings in Hiroshima
Irreversible: I like that he referenced Palmer - could be cool for him to meet the guy he referenced..., also I felt like I learned something from this paper the con - controversial and previous year's paper...
Police: very unorganized, great use of visual examples in each paragraph
Pan's: as I read this, I could see the presentation, and thought I would enjoy it and seeing the visuals associated with the author's argument / however, it is also a well-discussed topic
Blues: I like how he/she set up the argument of BB being more related to the Bollywood genre, waiting until halfway - could be great for a presentation / con - none
Welles: if shows images of script with missing parts, could be interesting, found article repetitive
Boys Girls: second paragraph, first sentence. 'nuff said. (also the research that has been done is phenomenal) / none
Du Corps: two papers on Irreversible? one must go... this one - well written and summarizes other paper quite well...and also provides additional films as reference...I prefer this one.
Multi-Screen - research paper written in first person...conversation might come off as more of an opinionated piece vs research
Unfilmable: would have to be programmed next to a more interesting piece - possibly before BB? well written, well organized
- Manage the registration database, organize and prepare registration packet materials, coordinate badge making/packet stuffing sessions
- Coordinate onsite registration, including use of registration software, printing of name tags, and distribution of conference materials. Make sure all indiegogo supporters have the sticker on their badge that shows their special support.
- Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees, distribute name badges and conference materials- Create, promote, manage and execute the registration plan for Visions4.
- Generate name badges
- Work with the Awards Coordinator to properly display sponsor materials at registration table.
- Work with Volunteer Coordinator to create Information Sheets to hand out to volunteers before event.
- Make certain supplies are stocked, including program guides, badges, etc.
- Organize and archive all registration materials post event.
- Write up log and report for next year’s registration team and include that log/report with manual and archive box.
- Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates mailing lists and various conference and membership-related material.
After looking at the films, we were assigned to look at the full-length papers submitted for the festival and prepare for debates this Wednesday evening.
Murray: more like an online blog, was more excited about the blurb, less excited about the actual paper. a no-go
Gravity: lack of organization and a solid argument, was headed in the right place in the abstract, not in the full length
Ghosts: a lot of grammatical issues (pot calling the kettle black, but oh well) / I really enjoyed the discussion about the connection with WWII and the connection with the ghost spirits and the shadows that still exist on the buildings in Hiroshima
Irreversible: I like that he referenced Palmer - could be cool for him to meet the guy he referenced..., also I felt like I learned something from this paper the con - controversial and previous year's paper...
Police: very unorganized, great use of visual examples in each paragraph
Pan's: as I read this, I could see the presentation, and thought I would enjoy it and seeing the visuals associated with the author's argument / however, it is also a well-discussed topic
Blues: I like how he/she set up the argument of BB being more related to the Bollywood genre, waiting until halfway - could be great for a presentation / con - none
Welles: if shows images of script with missing parts, could be interesting, found article repetitive
Boys Girls: second paragraph, first sentence. 'nuff said. (also the research that has been done is phenomenal) / none
Du Corps: two papers on Irreversible? one must go... this one - well written and summarizes other paper quite well...and also provides additional films as reference...I prefer this one.
Multi-Screen - research paper written in first person...conversation might come off as more of an opinionated piece vs research
Unfilmable: would have to be programmed next to a more interesting piece - possibly before BB? well written, well organized
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