This past week I realized we are 3 weeks away from the event, and I am both excited and terrified. The meeting with the Operations and Programming teams went really well-we are all on the same page as to what we have left that needs to be completed, how we can help each other out, and that chocolate chips cookies won the vote over cheesecakes in terms of dessert preferences.
Completed:
- Discussed the volunteers with Tyler and made sure I have an extra individual with me at registration at all times
- Discussed the volunteers with Tyler and made sure I have an extra individual with me at registration at all times
- Got a list of volunteers and decided even the ones who do not get chosen will still receive a badge
- Talked with Zoe about setting up a night to stuff bags and badges and any other materials we will pass out the day of
- Found a website for Indiegogo stickers small enough to not take away from the badge (moo.com)
Additional To-Do:
- Print off special stickers for Indiegogo individuals' badges
- Coordinate onsite registration, including use of registration software, printing of name tags, and distribution of conference materials. Make sure all indiegogo supporters have the sticker on their badge that shows their special support.
- Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees, distribute name badges and conference materials- Create, promote, manage and execute the registration plan for Visions4.
- Generate name badges
- Work with the Awards Coordinator to properly display sponsor materials at registration table.
- Work with Volunteer Coordinator to create Information Sheets to hand out to volunteers before event.
- Organize and archive all registration materials post event.
- Write up log and report for next year’s registration team and include that log/report with manual and archive box.
- Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates mailing lists and various conference and membership-related material.
Additional To-Do:
- Print off special stickers for Indiegogo individuals' badges
- Coordinate onsite registration, including use of registration software, printing of name tags, and distribution of conference materials. Make sure all indiegogo supporters have the sticker on their badge that shows their special support.
- Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees, distribute name badges and conference materials- Create, promote, manage and execute the registration plan for Visions4.
- Generate name badges
- Work with the Awards Coordinator to properly display sponsor materials at registration table.
- Work with Volunteer Coordinator to create Information Sheets to hand out to volunteers before event.
- Organize and archive all registration materials post event.
- Write up log and report for next year’s registration team and include that log/report with manual and archive box.
- Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates mailing lists and various conference and membership-related material.
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