Visions Staff: Week 2

This week Wilmington was attacked by a snowstorm.  Snow. On palm trees.  But no fear, the Visions Film Festival staff continues on checking out films, communicating on plans, and working toward making the festival a must see in April.

Completed To-Do List Items:

• Bring $25 cash for T-shirt
• Contacted Allied ATA for helping out with free screenings @ Regal and reaping Visions
• Graded final abstracts
• Graded first batch of films
• Prepped to argue for a few films to make it in the festival
• Reached out to Ryleigh Brimhall for a meeting to discuss E-tix

Current "in-process" Items:

• Get information for Sharky’s payment systems.  
• Arrange a meeting with Ryleigh Brimhall, Shannon, and Chris to talk about etix
• Follow up with ATA to see if there are any screenings to hop on
• Researching old registration manual
• Talking with Jillian to see how many lanyards/holders are leftover from last year

Next Week To-Do:

• Day of operations sign in online 
• Have registration ready for Feb 13th Launch!
• What the new registration manual needs to say
• Create a spreadsheet with a list of names to bypass Sharky’s system for registration
• Get names from other schools from Shannon for registration
• Write down who wins badges Feb 6th (so they can bypass registration system as well)
• Meet with Shannon for Badge Holders and Lanyards to figure out how many need to purchase
• Meet with Sandra to see how she would like lines to be directed for registration
• Check out renovations of Lumina

“The Dirty Dozen”

Project Management Questions

Identify the "what".

1.  What is the project supposed to achieve? The easiest registration possible so customers can receive their passes without any trouble.

2.  Who is the customer? Any person who wants to attend Visions Film Festival

3.  What are the deliverables of the project? Physical badges, stickers for special badges, lanyards, badge holders, easy website registration and payment, easy on-site registration and payment, and organized day-of registration table.

Identify the "how".

4.  What is the budget? This will be determined after seeing how many materials we have left over from the previous year. Very minimal.

5.  How long will it take? Everything will be completed by February 12th.

6.  What specific skills are needed? Communication - to be able to be on the same page with individuals from Sharky's/Lumina and be able to make attendees feel welcomed and comfortable.

7.  What special resources are needed? None.

8.  Who is working the project?  What is each person's job? I am working with Chris to make sure everything goes smoothly (and talking with Ryleigh and Sandra to make sure Lumina people are happy) and keeping Shannon in on the loop.

9.  What is the schedule? Have meeting with Ryleigh and payment settled by Feb 5th. Begin excel files with lists of who receives free badges and kept organized by organization. Once badges are printed, folders will be created.

Other considerations.

10.  What are the risks?  (Small vs. large impact, likely vs. unlikely) If I do not complete my necessary to-do list items (unlikely), customers will be significantly un-impressed with their first impression of this festival. First impressions are hard to re-do, so this is why I want to make Registration as easy as possible, and make attendees feel at-home upon arrival and increase positive word-of-mouth about the festival.

11.  How will you communicate with your team? Via email and Facebook, I will keep the whole operations (and programming) teams up to date on my progress, so they will be aware of what I have completed and what I need to have ready for the big day.

12.  How will you determine if the project is successful? Essentially, how quickly I can get people their badges and necessary information on the festival day AND by the number of trouble-shooting questions from the on-line registration to make sure miscommunication is at a minimum.