Visions Staff: Week 1

Getting acclimated = relearning all the tech-savvy elements of Google.  Sharing a calendar with whomever you need to helps you easily figure out free time.  Creating a blog through your email address makes you accountable for work you have done and things you plan to do.  So here goes the list:

Completed:
Went over job list, learned what is expected from me for this class/festival
Attended group meeting to discuss said list
Researched the most effective ways to make posts on Facebook
Looked over blogs from the past semester
Requested screenings from Atlanta-based publicity company to link Visions with for larger outreach

Planned to Complete before class:
Speak with classes 301 and 371 about submissions

Additional plans:
- Get information for Sharky's payment systems
- Make operations sign in more efficient than previous year
- Ensure everything is alphabetized to make day of registration incredibly easy
- Manage the registration database, organize and prepare registration packet materials, coordinate
badge making/packet stuffing sessions
- Work with website team to design registration forms and to create a system to collect, process and
maintain all registration information
- Coordinate onsite registration, including use of registration software, printing of name tags, and
distribution of conference materials.  Make sure all indiegogo supporters have the sticker on their
badge that shows their special support.
- Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees,
distribute name badges and conference materials
- Create, promote, manage and execute the registration plan for Visions4.
- Creates and manages a master list of Visions guests for future use in various departments
- Email confirmation sent immediately after online registration received
- Generate name badges
- Work with the Awards Coordinator to properly display sponsor materials at registration table.
- Work with Volunteer Coordinator to create Information Sheets to hand out to volunteers before event.
- Make certain supplies are stocked, including program guides, badges, etc.
- Organize and archive all registration materials post event.
- Write up log and report for next year’s registration team and include that log/report with manual and
archive box.
- Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates
mailing lists and various conference and membership-related material.