Visions Staff: Week 3

After the giant snowstorm wrecked the South, it was time to get back to business. This involved setting a plan to attack registration, setting up meetings, and finishing up screening all of the wonderful student films that were submitted for the festival. Even though I found more films I enjoyed from the 1st batch, I know the debate will be a lengthy one for each person fighting for their favorite films. Time for battle.


Here's another update on the completed vs things I still need to do on the list:


Completed:

- Spoke with 301 and 371 classes about submissions

- Researched E-tix and Sharky's policies on ticketing and charge for use

- Set up a meeting with Ryleigh, Shannon, and Chris to learn about Sharky's Etix and how to use it on

our website for registration

- Began setting up excel files for passes to keep an organized folder ready for the day before and day

of

-Spoke with Kateland to see what kind of registration she would need for Video Race

-Paid Jillian 25 bucks for class



Additional To-Do:

- Get information for Sharky's payment systems

- Make operations sign in more efficient than previous year

- Ensure everything is alphabetized to make day of registration incredibly easy

-Talk to Channing about website link for registration (what she needs me to give her to make registration/Etix work online)

- Manage the registration database, organize and prepare registration packet materials, coordinate badge making/packet stuffing sessions

- Work with website team to design registration forms and to create a system to collect, process and maintain all registration information

- Coordinate onsite registration, including use of registration software, printing of name tags, and distribution of conference materials. Make sure all indiegogo supporters have the sticker on their badge that shows their special support.

- Work with Hospitality Director to create quick and easy Check in for guests and VIP attendees, distribute name badges and conference materials- Create, promote, manage and execute the registration plan for Visions4.

- Creates and manages a master list of Visions guests for future use in various departments

- Email confirmation sent immediately after online registration received

- Generate name badges

- Work with the Awards Coordinator to properly display sponsor materials at registration table.

- Work with Volunteer Coordinator to create Information Sheets to hand out to volunteers before event.

- Make certain supplies are stocked, including program guides, badges, etc.

- Organize and archive all registration materials post event.

- Write up log and report for next year’s registration team and include that log/report with manual and archive box.

- Liaises with third-party vendors to ensure mailings are sent as needed, orders supplies, updates mailing lists and various conference and membership-related material.